Privacy Policy

Updated:

Tapestry of New York (“TNY,” “we,” “our,” or “us”) is committed to protecting the privacy of children who use our website and submission platform.

This Children’s Online Privacy Policy (the “Policy”) governs the Tapestry of New York submission platform and related services (the “Site” and/or “Services”) and explains:

  • What information we collect from students and educators (and why we collect it)
  • How we use and share that information
  • The choices available to parents, guardians, and schools, including how to access, update, or delete information

This Policy is intended to comply with the U.S. Children’s Online Privacy Protection Act (“COPPA”) and outlines our practices regarding children under 13 years of age (“Child” or “Children”) in the United States.

What is Tapestry of New York?

Tapestry of New York is a student publishing platform that allows students to submit creative work through an approval-code system provided by teachers, schools, or authorized adults. Approved submissions may be published on the TNY digital showcase.

A Note for School Users

In accordance with COPPA, schools, school districts, teachers, and other educational institutions may act as a parent’s agent and consent to the collection, use, and disclosure of a student’s personal information on the parent’s behalf.

By participating in Tapestry of New York and requesting approval codes, schools provide consent for the collection and use of student information necessary to operate the Services.

This Policy does not govern how schools independently collect or use student information. Parents should contact their child’s school to understand the school’s privacy practices.

To access, update, or delete information collected through a school that cannot be accessed directly through TNY, please contact the school directly.

Information Students Provide

Students access the submission portal using a valid approval code provided by a teacher or authorized adult.

When submitting creative work, students may be asked to provide:

  • First name
  • Last initial
  • Grade level
  • School name
  • Submission title and project details
  • Media files (image, video, text, or other approved formats)

In some cases, the registering teacher or adult may provide:

  • School name
  • School district
  • City, state, and zip code
  • Educator contact information

We do not require a child to provide more information than is reasonably necessary to participate.

For students under 13, we rely on school-based consent in accordance with COPPA.

Student Profile and Visibility

When student work is published on the Site:

  • Students are identified by first name and last initial
  • School name and school location (city/state) may be displayed
  • Student email addresses are never publicly displayed

Submissions are intended to be visible to the public once published.

TNY moderates submissions but is not responsible for information voluntarily shared within student-created content.

If a parent or guardian wishes to revoke consent for display of a student’s content, please contact us at:

[Insert Contact Email]

We will make reasonable efforts to remove content from the Site where possible, though removal from previously distributed materials (e.g., emails already sent) may not be feasible.

Content Generated by Students

Student submissions may be shared in the following ways:

  • On the TNY website
  • On TNY social media accounts
  • In newsletters or emails
  • At educational or community events
  • In promotional or highlight materials

In certain cases, we may request a signed release form for expanded promotional use beyond the digital showcase.

Information Automatically Collected

Log Files

When users access the Site, certain information may be automatically collected, including:

  • IP address
  • Browser type
  • Device information
  • Referring/exit pages
  • Date/time stamps
  • Clickstream data

This information is used to:

  • Improve the Site
  • Analyze usage trends
  • Ensure system security
  • Improve performance

Cookies

We may use cookies (small data files stored on a device) to:

  • Enable core functionality
  • Improve user experience
  • Analyze site usage

We may use:

  • Session cookies (expire when the browser closes)
  • Persistent cookies (remain until deleted)

Cookies are used for internal purposes only and not for third-party behavioral advertising.

Analytics

We may use analytics services (such as Google Analytics or similar tools) to understand how users interact with the Site.

Analytics tools collect aggregated, non-personally identifiable information about usage patterns. These services are governed by their own privacy policies.

Student personal information is not sold, rented, or used for targeted advertising.

How We Use Personal Information

We use student information to:

  • Provide submission and publishing services
  • Verify approval codes
  • Moderate submissions
  • Display student work
  • Improve the Site
  • Communicate with educators or authorized adults

We may create anonymized or de-identified data from personal information for research and program improvement purposes.

Information We Share

We share personal information only in limited circumstances:

Authorized Service Providers

We may share information with third-party service providers who help us operate the Site (e.g., hosting providers, analytics providers). These providers are contractually required to safeguard information.

Legal Requirements

We may disclose information if required by law, court order, or government request, or to protect the safety and rights of TNY and its users.

With Consent

We may share information with additional parties if we obtain appropriate consent.

We do not:

  • Sell personal information
  • Use student data for advertising
  • Engage in behaviorally targeted advertising

Third-Party Websites and Embedded Tools

The Site may include links to third-party websites or embedded tools (e.g., video platforms).

TNY does not control and is not responsible for third-party privacy practices. We encourage parents and educators to review the privacy policies of any external websites.

Information Security and Retention

We maintain reasonable administrative, technical, and physical safeguards to protect student information.

While we work to protect information, no system can guarantee absolute security.

We retain information only as long as necessary to:

  • Provide Services
  • Comply with legal obligations
  • Support educational programming

Users Outside the United States

Tapestry of New York is hosted and operated in the United States.

By using the Site, you consent to the transfer and processing of personal information in the United States.

Contact Information

If you have questions about this Privacy Policy or wish to request access, correction, or deletion of information, please contact:

Tapestry of New York
[Insert Mailing Address]
[Insert Contact Email]

Changes to This Policy

TNY may update this Privacy Policy from time to time.

If changes materially affect user rights, we will post notice on the Site and update the “Updated” date above.

Continued use of the Site after changes are posted constitutes acceptance of the updated Policy.